Blue Manhattan Map

Academic Operations

The Office of Academic Operations supports the academic mission of the college by providing strategic and functional support to the Provost, deans, and department chairs in all resource matters. We routinely partner with the Office of Human Resources, Business Services and the Office of the General Counsel and Labor Designee to make sure that we are in compliance with all internal policies and procedures as well as those of the University, the PSC and New York State.

Meet the Team

We are here to help so please contact us with any questions, issues or concerns that you may have.

 

 

Email Address

Purpose

AcademicOperations@jjay.cuny.edu

General questions related to Academic Operations (“How  do I…?”); questions may be forwarded to specific staff to address

FacultyWorkload@jjay.cuny.edu

Questions and issues related to full time faculty workload

MultiplePositions@jjay.cuny.edu

Questions and issues related to full time faculty multiple positions and forms

NewPartTimeHires@jjay.cuny.edu

Questions and issues related to hiring part time faculty and staff

JJCAdjunctAppointments@jjay.cuny.edu

Specifically to send and receive PSC contractual notification letters (reappointment/ non‐reappointment) for the Fall and Spring semesters

 

 

Operations Team

 

Kinya Chandler

Associate Provost of Strategy and Operations
Room 1020 BMW
kchandler@jjay.cuny.edu 
212-237-8498

 

Adjunct Appointments

TBD

Adjunct Specialist
Room 1024 BMW
212-237-8805

 

Budget

Shakia Brown

Budget & Operations Associate

Room 1026 BMW
shakbrown@jjay.cuny.edu
212-393-6413

 

Faculty Workload

Christina Czechowicz

Faculty Workload Manager
Room 1022 BMW
cczechowicz@jjay.cuny.edu
212-237-8419

 

Faculty Workload and Multiple Positions

Katarzyna Gribbin

Faculty Workload Manager

Room 1023 BMW
kgribbin@jjay.cuny.edu
212-393-6318

 

Part-Time Staff

Tamari Tevdoradze

Academic Operations Associate 

Room 1025 BMW

ttevdoradze@jjay.cuny.edu

212-621-3781  

 

Melpomeni Kuremeno

College Assistant

Room 1010 BMW
mkuremeno@jjay.cuny.edu
212-237-8804

 

Space Management

Debra Hairston
Director, Academic Space Management
Room 1021 BMW
dhairston@jjay.cuny.edu
212-237-8656

 

Student Success Grants

Gin Allcock

Administrative Coordinator
Room 1027 BMW
gallcock@jjay.cuny.edu

212-237-8480

For Faculty

Workload

Full-time faculty are encouraged to review the 2017-2023 PSC-CUNY Collective Bargaining Agreementpdf for all contractual questions.

 

Article 15.1 of the contract addresses specific areas of Workload and Article 15.5 reinforces the importance of Multiple Positions compliance.

 

The 2017 Undergraduate Teaching Workloadpdf statement issued by the University sets annual workload obligation for full-time faculty as follows:

  • Professors, Associate Professors, Assistant Professors, Distinguished Lecturers - 18 hours
  • Instructors, Lecturers - 24 hours
  • Substitute titles are expected to teach 3 more hours than is standard for the corresponding non-substitute faculty rank

 

John Jay College manages full-time faculty workload data via the online e-Workload application.  All teaching and non-teaching workload information are listed on one form per faculty. Faculty are required to review, edit, and approve their forms each semester. Department Chairs are required to review, edit, and approve the workload for all their full-time faculty each semester. Pertinent contractual deadlines and special comments are listed when applicable.

 

Please review Workload FAQs pdffor more information.

 

Multiple Positions

Multiple Positions Policy supports faculty's commitment to their instructional positions and their students by limiting hours of activities beyond full-time faculty appointments and workload obligations. Each full-time faculty, including substitute titles and faculty on an approved leave of absence, are required to submit multiple position form each semester. When reporting activities beyond their full-time JJay appointment, faculty must submit their forms to review and approval by the Department Chair and/or Department P&B Committee, before any work commences.  

 

Please review Multiple Positions FAQspdf for more information.

 

Other Resources 

Fall/Spring Reporting Formpdf
Summer Reporting Formpdf

 

Contact us at multiplepositions@jjay.cuny.edu

 

Overloads

Approved Overload Teaching must be reported on the Multiple Positions Form

Overload Request Formpdf

Teaching Adjuncts are encouraged to review the 2017-2023 PSC-CUNY Collective Bargaining Agreementpdf for all contractual questions.

  • Section 10.1 - Notification of Reappointment and Non-Reappointment
  • Section 15.2 - Workload for Adjunct teaching titles
  • Section 15.3 - Workload for Graduate Assistant titles
  • Section 18.2 - Professional Evaluation for teaching titles
  • Section 24 - Salary Schedules and Increases (Adjunct and Hourly Professional Rates)

To hire Teaching Adjuncts, please refer to the Hiring Flow Chartpdf

Although specific due dates may vary, general deadlines to submit eHRAFs are:

  • April for Summer term hires
  • May for Fall term hires
  • October for Winter intersession and Spring term hires

 

Electronic Human Resources Action Form

John Jay Essential Information for Adjunctspdf

PSC Adjunct Handbook 2022pdf

Adjunct Workload Reporting Formpdf (must be submitted to Human Resources)

Request for Conditional Offer Letter- New Adjunct

 

The Instructor/Advisor Table maintains instructor and advisor data that is used by other pages in CUNYfirst and other connected systems. Instructors must be in this table before they can be selected as an instructor in the Coursedog scheduling system. The instructor must be listed in the Coursedog in order to use CUNYfirst Faculty Self-Service to view class rosters, enter grades, and to access Blackboard for their specific class(es).


An individual must already exist in the CUNYfirst system with an established Employee ID in order to add them to the Instructor/Advisor table. Empl ID is created upon instructor's initial hire by CUNY.  Each instructor has one Empl ID across the CUNY system, no matter the number of jobs they were hired for during their career at the University.

 

To add faculty to Instructor/Advisor Table, please contact Kate Gribbin at kgribbin@jjay.cuny.edu

Visit the Instructor/Advisor Table FAQs pdffor frequently asked questions.

 

For Hourly Staff

Non-teaching Adjuncts and Continuing Education Teachers are encouraged to review the 2017-2023 PSC-CUNY Collective Bargaining Agreementpdf for all contractual questions.

  • Section 10.1 - Notification of Reappointment and Non-Reappointment
  • Section 24 - Salary Schedules and Increases (Adjunct and Hourly Professional Rates)

To hire Non-teaching Adjuncts, please refer to the Hiring Flow Chart.pdf

To hire CETs, please refer to the Hiring Flow Chart.pdf

 

Electronic Human Resources Action Form

John Jay Essential Information for Adjunctspdf

PSC Adjunct Handbook 2022pdf

Adjunct Position Request Formpdf

Time Sheet Submission Schedulepdf

Non-teaching Adjunct Timesheet Directionspdf

Continuing Education Teacher Timesheet Directionspdf

Non-Teaching Adjuncts Timesheetpdf

Continuing Education Teacher Time Sheetpdf

Non-teaching Adjunct Job Description Templatepdf

Continuing Education Teacher Job Description Templatepdf

Request for Conditional Offer Letter- New Part Time Non-Teaching Adjunct

Request for Conditional Offer Letter- New Part Time Continuing Education Teacher

Hourly College Lab Techs are encouraged to review the 2017-2023 PSC-CUNY Collective Bargaining Agreementpdf for all contractual questions.

  • Section 10.1 - Notification of Reappointment and Non-Reappointment
  • Section 24 - Salary Schedules and Increases (Adjunct and Hourly Professional Rates)

To hire Hourly College Lab Techs, please refer to the Hiring Flow Chartpdf

 

Electronic Human Resources Action Form

John Jay Essential Information for Adjunctspdf

PSC Adjunct Handbook 2022pdf

Time Sheet Submission Schedulepdf

Adjunct CLT Timesheetxlsx

Adjunct Position Request Formpdf

Request for Conditional Offer Letter - New Adjunct CLT

 

Budget & Resources

Academic Affairs space planning aims to determine the purpose, functional requirements, and basic layout of specific areas used by full-time and part-time faculty and staff. Annual department reviews of their current floor plans assist our office in effectively managing all available rooms and addressing the need for additional offices or meeting places.  Our office can also assist in faculty and staff office relocation processes or office reconfigurations.

 

For space planning requests, please contact Debra Hairston at dhairston@jjay.cuny.edu

 

Visit the Space Planning FAQs pdffor frequently asked questions.
students looking at a television screen
Resources
Faculty & Staff Resources

Find more faculty and staff resources here

Read more