Key Dates

Personnel Action Items – Full-Time Faculty
Second Friday in September FIDO/personnel files close for faculty being considered for reappointments (second and subsequent reappointments), tenure, and/or promotion in a given fall semester. No updates can be made after this date.
Second Friday in September February 1 FIDO/personnel files close for faculty being considered for reappointments (second and subsequent reappointments), tenure, and/or promotion in a given fall semester. No updates can be made after this date. Deadline to request from the Provost a one-year extension for consideration of tenure/CCE, based upon the circumstances of the Spring 2020 semester and the COVID pandemic. This applies to faculty appointed to a tenure-track line or lecturers on the CCE track or members on the CLT series in 2019-2020 or earlier.
Second Friday in September Mid-February FIDO/personnel files close for faculty being considered for reappointments (second and subsequent reappointments), tenure, and/or promotion in a given fall semester. No updates can be made after this date. Candidates for First Reappointment to second year of service (i.e., faculty in their first year of service): provide department chair with an updated CV and verify that signed teaching observation(s) are on file with the department.
Second Friday in September March 15th FIDO/personnel files close for faculty being considered for reappointments (second and subsequent reappointments), tenure, and/or promotion in a given fall semester. No updates can be made after this date. Deadline to notify Provost of intention to apply for tenure and/or promotion in the current year (fall votes) in writing (email is acceptable). Copy Director of Faculty Services (Dr. Kyeanna Bailey; kbailey@jjay.cuny.edu) and your department chair.
Second Friday in September Approx April 15-22 (depending on spring break) FIDO/personnel files close for faculty being considered for reappointments (second and subsequent reappointments), tenure, and/or promotion in a given fall semester. No updates can be made after this date. Chairs submit via email the names and contact information for 4-6 external evaluators who agreed to evaluate each faculty member applying for tenure and/or promotion. Send to Director of Faculty Services (Dr. Kyeanna Bailey; kbailey@jjay.cuny.edu), copying the faculty candidate for tenure/promotion.
Second Friday in September FIDO/personnel files close for faculty being considered for reappointments (second and subsequent reappointments), tenure, and/or promotion in a given fall semester. No updates can be made after this date. Faculty candidates for tenure and/or promotion submit evaluator packets to Director of Faculty Services (Dr. Kyeanna Bailey; kbailey@jjay.cuny.edu). Packets should include Table of Contents, updated CV, and representative examples of scholarship and/or professional practice for evaluators to review.
Second Friday in September First 10 weeks of semester FIDO/personnel files close for faculty being considered for reappointments (second and subsequent reappointments), tenure, and/or promotion in a given fall semester. No updates can be made after this date. Teaching Peer Observations should be completed during the first 10 weeks of a given semester (for untenured faculty). Once signed, they are submitted to the Provost’s office for personnel files and Chairs upload to FIDO when it opens.
Second Friday in September Dates variable FIDO/personnel files close for faculty being considered for reappointments (second and subsequent reappointments), tenure, and/or promotion in a given fall semester. No updates can be made after this date. Chairs (or P&B designees) complete annual evaluation conferences with all faculty members (other than tenured Full Professors) and document with a memorandum of the conference (occurs 1/year).
Personnel Action Items – Part-Time (Adjunct) Faculty
Prior to November 1st Adjunct Faculty interested in applying for promotion should review eligibility requirements and criteria and consult with their Department Chair prior to Nov 1st. Refer to the most recent Faculty Personnel Process Guidelines (FPPG) here: https://www.jjay.cuny.edu/part-time-faculty
Prior to November 1st Adjunct Faculty interested in applying for promotion should review eligibility requirements and criteria and consult with their Department Chair prior to Nov 1st. Refer to the most recent Faculty Personnel Process Guidelines (FPPG) here: https://www.jjay.cuny.edu/part-time-faculty Note: Adjunct Lecturers/Instructors who earn their PhD or other terminal degree may, upon verification of receipt of their degree (i.e., transcript or letter from Registrar with the date of completion), with a subsequent appointment, be promoted to the title of Adjunct Assistant Professor. To do so, the candidate should submit terminal degree verification and updated CV to their Department Chair, who will then submit the materials to the Office of the Provost & Faculty Services. There is no deadline, faculty may submit after their terminal degree is completed/conferred.
Prior to November 1st November 1st Adjunct Faculty interested in applying for promotion should review eligibility requirements and criteria and consult with their Department Chair prior to Nov 1st. Refer to the most recent Faculty Personnel Process Guidelines (FPPG) here: https://www.jjay.cuny.edu/part-time-faculty Deadline for candidate to notify Department Chair and Provost of the intention to apply for promotion to Adjunct Associate or Adjunct Full Professor. Send a brief letter of intent and updated CV to your Department Chair.
Prior to November 1st November 15th Adjunct Faculty interested in applying for promotion should review eligibility requirements and criteria and consult with their Department Chair prior to Nov 1st. Refer to the most recent Faculty Personnel Process Guidelines (FPPG) here: https://www.jjay.cuny.edu/part-time-faculty Department Chair confirms that canditate meets qualifications to apply and notifies candidate accordingly.
Prior to November 1st February 15th Adjunct Faculty interested in applying for promotion should review eligibility requirements and criteria and consult with their Department Chair prior to Nov 1st. Refer to the most recent Faculty Personnel Process Guidelines (FPPG) here: https://www.jjay.cuny.edu/part-time-faculty Deadline for candidate to submit to Department Chair (via email or Dropbox, per Chair’s instructions) their file/dossier of materials for promotion (CV, cover letter, student and peer evaluations of teaching, examples of scholarship, etc.; for more details, see Section II.M.5b of the Faculty Personnel Process Guidelines.
Prior to November 1st February 15th – March 15th Adjunct Faculty interested in applying for promotion should review eligibility requirements and criteria and consult with their Department Chair prior to Nov 1st. Refer to the most recent Faculty Personnel Process Guidelines (FPPG) here: https://www.jjay.cuny.edu/part-time-faculty Department P&B meets and reviews candidate’s file/dossier and votes.
Prior to November 1st March 24th Adjunct Faculty interested in applying for promotion should review eligibility requirements and criteria and consult with their Department Chair prior to Nov 1st. Refer to the most recent Faculty Personnel Process Guidelines (FPPG) here: https://www.jjay.cuny.edu/part-time-faculty Deadline for Chair to submit candidate’s file/dossier for promotion with Chair’s note, and department P&B vote to Provost’s Office/Faculty Services (via Dropbox). Email Faculty Services (academicaffairs@jjay.cuny.edu) with questions.
Prior to November 1st On or before April 28th Adjunct Faculty interested in applying for promotion should review eligibility requirements and criteria and consult with their Department Chair prior to Nov 1st. Refer to the most recent Faculty Personnel Process Guidelines (FPPG) here: https://www.jjay.cuny.edu/part-time-faculty College Faculty Personnel Committee votes on candidate’s promotion.
Prior to November 1st By May 15th Adjunct Faculty interested in applying for promotion should review eligibility requirements and criteria and consult with their Department Chair prior to Nov 1st. Refer to the most recent Faculty Personnel Process Guidelines (FPPG) here: https://www.jjay.cuny.edu/part-time-faculty Provost notifies candidate for promotion of decision.
Fellowship (Sabbatical) Leaves
Leave Eligibility Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service).
Leave Eligibility Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). Scenario 1: You are on sabbatical Fall 2020 & Spring 2021; you return Fall 2021; you are eligible for another leave as early as Fall 2027 (application due Fall 2026).
Leave Eligibility Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). Scenario 2: You are on sabbatical Fall 2020; you return Spring 2021; you are eligible for another leave as early as Spring 2027 (application due Spring 2026).
Leave Eligibility Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). Scenario 3: You are on sabbatical Spring 2021; you return Fall 2021; you are eligible for another leave as early as Fall 2027 (application due Fall 2026).
Leave Eligibility Leave Duration Options Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). There are 3 options for leave duration – sample semester combinations below to illustrate. (Salary rate does not impact date of next leave eligibility.)
Leave Eligibility Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). (1) Full year at 80% salary: Consecutive options: (a) Fall 2020 & Spring 2021; (b) Spring 2021 & Fall 2021 Split options:Fall 2020 & Fall 2021; (d) Spring 2021 & Spring 2022
Leave Eligibility Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). (2) Half year (one semester) at 80% salary: Spring 2021 only
Leave Eligibility Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). (3) Half year (one semester) at 100% salary: Spring 2021 only
Leave Eligibility October 1st Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). Sabbatical (Fellowship) Leave applications for the next Fall semester (or next Fall/Spring or Fall/Fall) due to department chair (“Fellowship (Sabbatical) Leave Application”, go to “Key Forms”: http://www.jjay.cuny.edu/key-forms).
Leave Eligibility March 1st Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). Sabbatical (Fellowship) Leave applications for the next Spring semester (or next Spring/Fall or Spring/Spring) due to department chair (For “Fellowship (Sabbatical) Leave Application”, go to “Key Forms”: http://www.jjay.cuny.edu/key-forms).
Leave Eligibility Third Monday in June Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). Faculty must accept or decline their fellowship/sabbatical leave in writing by this date in the June prior to their leave. (Faculty Services will send a leave award letter on which this written response would be submitted.)
Leave Eligibility Start of Semester (either Fall or Spring) Faculty are eligible for sabbatical (fellowship) leave after completing 6 years of continuous service from date of return/start (assuming no break in service). Upon return to the College following fellowship leave/sabbatical completion, a summary report of relevant activities during the leave must be submitted to the Provost and Department Chair. This is a narrative (no form needed).
Faculty Workshops (approx. dates)
Late Fall & Early Spring Promotion from Associate to Full Professor
Late Fall & Early Spring Early Spring Promotion from Associate to Full Professor Tenure & Promotion Workshop
Late Fall & Early Spring Late Spring Promotion from Associate to Full Professor Form C Workshop
Late Fall & Early Spring End Spring/Early Summer Promotion from Associate to Full Professor Chairs Workshop