Summer Salary

Summer Salary

Only full-time faculty are eligible for Summer salary.  For details, please visit: https://www.rfcuny.org/RFWebsite/guides/content.aspx?catID=1620.

STEP 1: Create an Appointment

Enter a Summer Salary Appointment for the total amount of summer salary for the employee on a particular project:

  1. Log in to www.rfcuny.org.
  2. Scroll over E-Services and click on Summer Salary.
  3. Click on Appointment.
  4. Click on Add New Appointment.
  5. Begin to type your project number in the Project field and then select it by clicking on it when it appears in the drop down menu.
  6. Begin to type the employee Last Name, First Name in the Employee field and then select it by clicking on it when it appears in the drop down menu.
  7. Enter the encumbrance amount to be paid out in the Salary Encumbrance field.
  8. Click Preview.
  9. Click Approve.

 

Once the PI does that, the Grants Office will get an email to approve, and then RF will also have to subsequently approve.  The PI will be notified via email once both the Grants Office and RF have approved.  Then the PI can enter Payment Authorizations.

STEP 2: Submit Payment Authorizations

Enter Summer Salary Payment Authorizations:

  1. Log in to www.rfcuny.org.
  2. Scroll over E-Services and click on Summer Salary.
  3. Click on Payment Authorizations.
  4. Click on the employee name to create a Payment Authorization.
  5. Check off the boxes that correspond to the periods for which summer salary was/will be earned.
  6. Enter the amounts in the text boxes per pay period (should total the appointment amount encumbered).
  7. Click Save Selected.
  8. Then check the boxes for those period(s) that have been completed, and click Submit Selected.  You can save payment authorizations at any time, but you will only be able to submit them on or after the end date of the period.
  9. Please check the Summer Salary Payment Schedule for important dates/deadlines at https://www.rfcuny.org/RFWebsite/guides/content.aspx?catID=1620.

 

After all summer salary payment authorizations have been submitted, and all and periods have passed, you will be able to certify effort for all on your project.

STEP 3: Effort Certification for Summer Salary

  1. Sign on to www.rfcuny.org.  Click on the E-Services tab.
  2. Choose Summer Salary from the dropdown menu, or go to https://www.rfcuny.org/summersalary.
  3. Click the Effort Certification icon.
  4. If you have more than one employee to certify for, click on the first employee’s name.
  5. Click the Certify button to the right of the employee. Or use the checkboxes on left side of the screen and click on Certify Selected.
  6. You will see a pop‐up box asking for confirmation of your intent.  Click Agree to confirm.