John Jay College Of Criminal Justice | The City University of New York

Application for a change of grade assigned by a member of the faculty may be made at any time within one year from the end of the semester in which the course was taken.  This request may be made by either the student or the instructor.  The procedures outlined below apply to the change of grades of A, A–, B+, B, B–, C+, C, C–, D+, D, D–, F, WU and P.

Some details:

Application for Change of Final Grade

Appeal for Change of Final Grade

Change of INC to Administrative F

Appeal by Student

Appeal by Faculty

Application for Change of Final Grade
Students seeking a change of a final grade must file a Request for Change in Grade Form with the Office of the Registrar (Room 4113 North Hall), which will forward the form to the appropriate instructor.  If the requested change is approved, the faculty member enters the change on the form, has it countersigned by the department chairperson, and returns it to the Office of the Registrar, which will enter the change in the student’s record and notify the student of the change.

Faculty members who initiate such a change must file a Change of Grade Form, including the reason for the change, have the application countersigned by the department chairperson, and forward the completed form to the Office of the Registrar, which will process the change and notify the student.

Appeal for Change of Final Grade
In the event that the faculty member reaffirms the final grade, the student has the right to appeal to the Grade Appeals Committee of the relevant department.  To initiate this procedure, the student must first appear at the Office of the Registrar to request this further review.  The Office of the Registrar forwards the pertinent materials to the departmental Grade Appeals Committee and notifies the instructor of the action.  A meeting is scheduled at a time convenient to all so that both parties may present their positions.  The Grade Appeals Committee submits its decision and reasons for its judgment in writing to the Office of the Registrar.  The decision of this committee is final.

Change of INC to Administrative F
The grade of F is assigned by the Office of the Registrar when an INC (Incomplete) remains unresolved at the end of the semester following the term in which the course was taken.  This administrative action may be appealed by the student or the instructor.

Appeal by Student
The student should contact the instructor or the department chair in the absence of the instructor, to appeal the grade of F resulting from an unresolved Incomplete.  If both the instructor and the student agree on the course of action, the student completes the coursework, and a change of grade form is filed with the Office of the Registrar.  This process must be completed within one year after the last day of classes of the semester in which the Incomplete was received.

Students who have extraordinary circumstances may appeal the deadline in writing to the Dean of Undergraduate Studies for transmittal to the Faculty Grade Appeals Subcommittee of the Academic Standards Committee.  The decision of this subcommittee is final.

Appeal by Faculty
An appeal instituted by a member of the faculty to change an administrative F must indicate that the work required to resolve the INC grade was in the instructor’s possession prior to the deadline date.